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Getting started & billing

Getting started

• Create your MAJA account and start the free trial
• Sign in to MAJA
• Reset a forgotten password
• Sign out of MAJA (this device or every device)
• Join your company from an invitation
• What the connection light in the top bar means

MAJA Home

• Use MAJA Home — your products, team and plan in one place
• Set up your company in four steps (the setup checklist)
• Switch between MAJA Books, Payroll and POS

Plans and billing

• How the 15-day free trial works — and how to extend it
• What happens when the trial or a plan ends
• Choose a plan and pay by bank transfer
• Plan limits — users, employees and tills — and how to upgrade
• Renew your plan
• See your MAJA invoices and what MAJA support did on your account

MAJA Books

Dashboard

• What the MAJA Books dashboard shows

Sales

• Create and send a tax invoice
• Edit an invoice
• Print, download or e-mail an invoice
• Void or delete an invoice
• Record a customer payment against an invoice
• Record a payment received from the Payments Received screen
• Receive a customer advance (deposit)
• Apply a credit note or advance to an invoice
• Create a proforma invoice (quotation)
• Convert a proforma invoice to a tax invoice or sales order
• Create a sales order and invoice it
• Create a delivery challan and convert it to an invoice
• Set up a recurring invoice profile
• Issue a credit note to a customer
• Charge a customer more after invoicing (customer debit note)
• Write off a bad debt and claim VAT bad debt relief
• Record money recovered on a written-off debt
• Issue an advance tax invoice for a customer deposit
• Add a customer with TRN and Arabic name
• Send a customer statement of account
• Add a salesman or sales agent
• Set up a commission plan and compute commission
• Generate a PINT-AE e-invoice XML file

Purchases

• Record a supplier bill (including reverse charge)
• Pay a supplier bill
• Pay a supplier advance and apply it to a bill
• Issue a local purchase order (LPO) and convert it to a bill
• Create an import order and receive the goods (GRN)
• Add a vendor (supplier)
• Record an expense paid on the spot
• Set up a recurring bill profile
• Set up a recurring expense profile
• Return goods to a supplier or record a supplier credit (debit note)
• Write back a supplier balance you will never pay
• Record a post-dated cheque issued to a supplier

Banking

• Add a bank or cash account
• Reconcile a bank account with the bank statement
• Record a post-dated cheque received and clear it into the bank
• Settle card or payment-gateway money to your bank

Inventory

• Add an item or a service
• Set the VAT treatment of an item
• Track stock and enter opening stock for an item
• Give items barcodes and print shelf labels
• Import items from Excel or CSV
• Create an item group
• Create a composite item (bill of materials)
• Record a production order
• Adjust stock quantity (write-off, damage or stock count)
• Revalue stock (change its value, not its quantity)
• Add a stock location (store or warehouse)
• Transfer stock between locations
• Track batches and expiry dates
• How MAJA costs your stock (FIFO)

VAT

• Set your VAT registration, TRN and filing period
• Calculate your VAT return (FTA Form 201)
• Mark a VAT return as filed and pay the FTA
• Unfile a VAT return to correct it
• Record a VAT refund received from the FTA
• Download the FTA Audit File (FAF)
• Print the VAT Working Report (return with annexures)
• How MAJA splits Box 1 by emirate
• Reverse charge on imports and services from abroad
• Calculate and provide UAE corporate tax

Accountant

• Add an account to the chart of accounts
• Post a manual journal entry
• Register a fixed asset
• Run depreciation
• Sell or dispose of a fixed asset
• Record a bank loan (borrowing)
• Post a loan instalment or accrue loan interest
• Read the Books Health check
• Close or reopen an accounting month
• View the audit trail

Reports

• Open a report and change its period
• Export a report to PDF or Excel (CSV)
• View the profit and loss statement
• View the balance sheet
• View the trial balance and general ledger
• See receivables and payables ageing
• Send a customer or vendor statement of account
• Stock reports — on hand, movement, slow-moving and reorder

Settings

• Set your company name, TRN, address, emirate and logo
• Invite a user and give them a role
• Change a member's role or disable a member
• Create a custom role
• Set invoice terms, payment days and the PDF template
• Change the colour theme
• Set the financial year, currency and fixed-asset preferences
• View or update tax rates and thresholds (compliance rules)
• Change your name, phone, e-mail or password
• Turn on two-step sign-in
• Sign out of every device

Assistant

• Ask MAJA's assistant a question about your books
• Run the daily books check with the assistant

MAJA Payroll

Company

• Payroll reports and the salary explainer

Settings

• Set up payroll settings — working days, hours, day off, departments and shifts
• Set up salary components (allowances)
• Set late arrival, early departure and overtime rules
• Enter your company's WPS details (MOHRE ID and bank routing code)
• Set up pension for UAE and GCC nationals (GPSSA / ADPF)

Employee

• Add an employee
• Import employees from a CSV file
• Connect an attendance (biometric) machine
• Import attendance from a biometric .dat file (or CSV)
• Add or correct an attendance record by hand
• Declare public holidays and Ramadan periods
• Record leave and check the annual leave balance
• Pay out (encash) unused annual leave
• Issue (and void) a salary certificate
• Track employee documents and expiry dates
• Print an employee ID card

HR

• Create or renew an employment contract
• Give an employee a loan or salary advance
• Calculate end-of-service gratuity
• Process a final settlement (end of service)
• Record and write off visa and hiring costs

Payroll

• Run payroll for one employee
• Run the monthly payroll for all employees (batch)
• Edit or delete a saved payroll record
• View, print or download a payslip
• Post payroll to MAJA Books
• Get the pension report and pay GPSSA / ADPF

Payroll in MAJA Books

• Pay salaries from a bank account (salary payment run)
• Generate the WPS SIF file
• Run the end-of-service (gratuity) provision

MAJA POS

Getting started

• Register a device as a till
• Add cashiers and set their PINs
• Sign in to the till with your PIN and switch cashier

Selling

• Make a sale — scan, search, quantity and customer
• Give a discount and get a supervisor's approval
• Hold a sale and recall it later
• Refund a return, exchange it, or give store credit

Payments

• Take payment by cash, card or a split of both
• Print, reprint or send a receipt by WhatsApp or e-mail

Shifts & cash

• Keep selling when the internet is down
• Open a shift with an opening float
• Pay in, pay out, drop cash to the safe, or open the drawer
• Close the shift, count the drawer and print the Z report

Restaurant

• Set up tables and restaurant settings
• Open a table and send the order to the kitchen
• Move, merge or split a table's bill
• Print the bill and take payment for a table
• Add a service charge, government fee or card tips
• Take table bookings and run the waiting list

Kitchen & waiters

• Take orders on a phone with the waiter pad
• Use the kitchen screen and kitchen tickets
• Call order numbers on the "order ready" screen

Online ordering

• Print table QR codes for guests to order from their phones
• Set up your own online ordering page and self-order kiosk
• Receive delivery-platform orders at the till
• Take phone or WhatsApp delivery orders with your own drivers

Offers & loyalty

• Set up offers — multibuy, buy-one-get-one, % off and member prices
• Run loyalty points and members
• Sell and redeem gift cards and vouchers

Hardware

• Connect a receipt printer and cash drawer
• Connect your card machine to the till
• Show the sale on a customer display

Back office

• How till sales appear in MAJA Books
• View POS reports and the audit log