Pay a supplier bill

Pay from the bill

1. Open MAJA Books and click Purchase in the left menu, then Bills.
2. Click the bill to open it.
3. Click Record Payment.
4. Check Amount Paid * and Payment Date *.
5. Choose the Payment Method and the Paid From Account *.
6. Optionally enter Reference # (Cheque / Transfer Ref) and click Record Payment.

Pay from Payments Made

1. Click Purchase in the left menu, then Payments Made, and click Record Payment. Bill Payment is selected at the top.
2. Choose the Vendor; MAJA shows the vendor's open position.
3. Set Payment Date and Payment Mode (Bank Transfer, Cash, Cheque, Card or Other).
4. Choose the bill in Against Bill.
5. Under Amount, choose the Currency. For a foreign currency, enter the Exchange Rate (→ AED) and the foreign amount; MAJA works out the AED amount.
6. Choose Paid From (Bank/Cash Account) and check Amount Paid (AED).
7. Check the Journal Entry (auto-posted on save) preview, attach the supplier's receipt if you have one, and click Record Payment.

What MAJA does for you

• MAJA numbers the payment, posts Dr Accounts Payable / Cr the bank or cash account, and applies it to the bill, which becomes Partial or Paid.
• Anything paid above the bill balance is held as a vendor advance, and MAJA tells you how much — use Apply Advance on another bill.
• The payment appears in Bank & Cash → Recent Transactions and on the bill under Payments Applied.

Good to know

• On Payments Made, a bill must be chosen in Against Bill; to pay without a bill, switch to Advance Payment.
• A cheque does not leave your bank until it is presented. In Payments Made, choose Cheque, set Paid From to Cheques issued — not yet presented, and fill Cheque Number * and Date written on the cheque *. Choosing Cheque with a real bank account is refused. The Record Payment window on the bill refuses cheques — use Payments Made.
• A voided bill cannot be paid.
• A payment dated in a locked period is refused with Payment blocked: and the reason.