Track batches and expiry dates

Steps — set up the item

1. Click Inventory, then Items & Services, and open the item (it must be Goods with Track Inventory for this item ticked).
2. In the Inventory Tracking section, tick Tracks expiry.
3. Optionally enter a Shelf life (days). When no expiry date is typed, MAJA uses the receipt (or production) date plus these days.
4. Click Save Item.

Steps — when the goods arrive

1. On the bill (Purchase → Bills), fill the Batch · expiry column on the item's line: the batch number and the expiry date.
2. Save the bill as usual. Import orders carry the batch and expiry on their lines too.

Steps — see what is expiring

1. Click Reports, choose the Inventory family and open Expiry — batches on hand.
2. Use the window selector to choose 30, 60 or 90 days.

What MAJA does for you

• Keeps each receipt as its own stock layer with its batch and expiry, and moves them with the stock on transfers.
• The Expiry report shows three bands — Expired — on the shelf, Expiring within … days, The rest with a date — then every batch on hand, earliest first, with its quantity, cost and value.

Good to know

• Stock received before you switched on expiry tracking has no date and is not listed. The report tells you how many such items still hold stock.