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Track employee documents and expiry dates

Quick answerIn MAJA Payroll go to Employee → Documents → Add document, choose the employee and the document type (visa, passport, Emirates ID, labour card, work permit, medical insurance or other), enter the number, issue and expiry dates and click Save; the page then counts and colours documents that are expired or expiring within 30, 60 or 90 days.
Where: MAJA Payroll → Employee → DocumentsWho: The owner, an admin, or a role allowed to see payroll

Steps

  1. Under Employee, click Documents.
  2. Click Add document.
  3. Choose the Employee and the Document type.
  4. Enter the Document number, the Issue date and the Expiry date.
  5. Add Notes if needed and click Save.

What MAJA does for you

  • The cards at the top count documents that are Expired, Expiring in 30 days, Expiring in 60 days and Valid (>90 days).
  • The list is sorted by days left, with a coloured status such as "12 days left" or "Expired 3d ago".
  • Filter by employee or by status (expired, 30, 60 or 90 days), and click Export report for a CSV.
  • The documents also show on the employee's 360 page.

Good to know

  • The expiry date is required; a document without one is not tracked.
  • Expiry is shown on this page only — MAJA does not send e-mail or phone reminders.
  • Edit or delete a document with the icons on its row.

Related guides

Add an employeePrint an employee ID cardPayroll reports and the salary explainer
People also ask
  • How do I track visa and Emirates ID expiry in MAJA Payroll?
  • Does MAJA warn me before employee documents expire?
  • How do I export a document expiry report in MAJA?
Still stuck? In the app, tap the ? button at the top and choose Chat with MAJA support — the screen you are on goes with your message and the reply comes to the same place (within one working day). Or write to support@majabooks.com, or ask MAJA's assistant (the round button at the bottom right of MAJA Books).