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Post payroll to MAJA Books

Quick answerIn MAJA Payroll go to Payroll → Payroll history, lock the month under Month lock, then pick it in the month filter and click Post month (or use Post to Accounting on one record); MAJA posts one journal per employee at month-end — salary expense against salaries payable, deductions, loan recovery and pension — and the net pay then waits in MAJA Books → Payroll → Salary Payables.
Where: MAJA Payroll → Payroll → Payroll history → Post monthWho: The owner, an admin, or a role allowed to see payroll

Steps

  1. Under Payroll, click Payroll history.
  2. Check the month's records, then in Month lock click Lock month on that month.
  3. Choose the month in the month filter.
  4. Click Post month.
  5. To post a single record instead, open its menu (⋮) and click Post to Accounting.

What MAJA does for you

  • Each record becomes one journal dated the last day of its month:
  • Dr 5000 Salaries & Wages — the gross pay
  • Cr 2220 Payroll Deductions Payable — other deductions
  • Cr 1310 Employee Advances & Loans — the loan recovery
  • Dr 5030 Pension Contributions Expense — the employer's pension share, and Cr 2230 Pension Contributions Payable — employee and employer shares
  • Cr 2200 Salaries Payable — the net pay
  • If an account is missing from your chart, MAJA finds a matching one or creates it.
  • Posting is safe to repeat: a record already posted is never counted twice.
  • The loan balances fall at the same moment, and the accountant gets a message in the 🔔 bell.
  • A book icon appears next to the payroll number; a PAID chip appears once MAJA Books pays it.

Good to know

  • A month is locked before it posts. A locked month's records cannot be edited, deleted or added to; the owner, an admin or the accountant unlocks it with a reason, and every lock and unlock is kept on the record. Lock it again after the change.
  • A month is locked before it posts. A locked month's records cannot be edited, deleted or added to; the owner, an admin or the accountant unlocks it with a reason, and every lock and unlock is kept on the record. Lock it again after the change. Payroll never moves money: paying salaries is done in MAJA Books (see Pay salaries from a bank account).
  • A record with wrong figures (gross 0, or net above gross) is refused.
  • Posting does not book gratuity; the end-of-service provision is run in MAJA Books → Payroll → EOS Provision.
  • To change a posted record, see Edit or delete a saved payroll record.

Related guides

Pay salaries from a bank account (salary payment run)Run the monthly payroll for all employees (batch)Edit or delete a saved payroll recordRun the end-of-service (gratuity) provision
People also ask
  • How does MAJA Payroll post salaries to the accounts?
  • How do I send payroll to MAJA Books?
  • What journal entry does MAJA make for payroll?
  • Why is my salary not showing in Salary Payables in MAJA Books?
  • Why does MAJA say "lock the month first" when I post payroll?
  • How do I unlock a payroll month in MAJA?
Still stuck? In the app, tap the ? button at the top and choose Chat with MAJA support — the screen you are on goes with your message and the reply comes to the same place (within one working day). Or write to support@majabooks.com, or ask MAJA's assistant (the round button at the bottom right of MAJA Books).