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Write back a supplier balance you will never pay

Quick answerIn MAJA Books go to Purchase → Payable Write-backs → New Payable Write-back (or open the bill and choose Record Payment ▾ → Write Off (PWB)), choose the vendor and open bill, the date and amount, say whether input VAT was claimed, enter the reason and approver, and click Post write-back — MAJA clears the payable to write-back income and repays the VAT slice.
Where: MAJA Books → Purchase → Payable Write-backs → New Payable Write-backWho: Any user whose role allows recording payments made

Steps

  1. Open MAJA Books and click Purchase in the left menu, then Payable Write-backs.
  2. Click New Payable Write-back. (From a bill: click the arrow next to Record Payment and choose Write Off (PWB) — the bill is filled in.)
  3. Choose the Vendor * (only vendors with open bills are listed) and the Open bill *. MAJA shows the bill's original amount and what is outstanding.
  4. Set the Write-back date * and check Amount (AED) * (the outstanding balance is filled in).
  5. Keep Input VAT was claimed on this bill — repay the VAT slice to the FTA (unpaid-consideration rule) ticked if you claimed the VAT on that bill; untick it if you did not.
  6. Write the Reason (required) and Approved by *; add Notes if needed.
  7. Attach the evidence (for example the vendor's closure letter).
  8. Click Post write-back.

What MAJA does for you

  • MAJA posts Dr Accounts Payable / Cr Write-back Income (net) + Cr Input VAT (the VAT repaid), and the bill's balance drops by the amount written back.
  • The original bill is never changed except its settlement state.
  • The list shows the total written back, the amount taken to income and the input VAT repaid.

Good to know

  • The amount cannot be more than the bill's outstanding balance.
  • A write-back without a reason or approver is refused — the reason stays on the record and the journal.
  • To correct it, open it and click Edit (it is reversed and re-posted). To cancel it, use ··· → Cancel (void + reversal); the bill's balance comes back.

Related guides

Pay a supplier billReturn goods to a supplier or record a supplier credit (debit note)
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Still stuck? In the app, tap the ? button at the top and choose Chat with MAJA support — the screen you are on goes with your message and the reply comes to the same place (within one working day). Or write to support@majabooks.com, or ask MAJA's assistant (the round button at the bottom right of MAJA Books).