MAJA Books

Invoices, bills, VAT return and the FTA Audit File, inventory, banking, fixed assets, reports.

Dashboard

• What the MAJA Books dashboard shows

Sales

• Create and send a tax invoice
• Edit an invoice
• Print, download or e-mail an invoice
• Void or delete an invoice
• Record a customer payment against an invoice
• Record a payment received from the Payments Received screen
• Receive a customer advance (deposit)
• Apply a credit note or advance to an invoice
• Create a proforma invoice (quotation)
• Convert a proforma invoice to a tax invoice or sales order
• Create a sales order and invoice it
• Create a delivery challan and convert it to an invoice
• Set up a recurring invoice profile
• Issue a credit note to a customer
• Charge a customer more after invoicing (customer debit note)
• Write off a bad debt and claim VAT bad debt relief
• Record money recovered on a written-off debt
• Issue an advance tax invoice for a customer deposit
• Add a customer with TRN and Arabic name
• Send a customer statement of account
• Add a salesman or sales agent
• Set up a commission plan and compute commission
• Generate a PINT-AE e-invoice XML file

Purchases

• Record a supplier bill (including reverse charge)
• Pay a supplier bill
• Pay a supplier advance and apply it to a bill
• Issue a local purchase order (LPO) and convert it to a bill
• Create an import order and receive the goods (GRN)
• Add a vendor (supplier)
• Record an expense paid on the spot
• Set up a recurring bill profile
• Set up a recurring expense profile
• Return goods to a supplier or record a supplier credit (debit note)
• Write back a supplier balance you will never pay
• Record a post-dated cheque issued to a supplier

Banking

• Add a bank or cash account
• Reconcile a bank account with the bank statement
• Record a post-dated cheque received and clear it into the bank
• Settle card or payment-gateway money to your bank

Inventory

• Add an item or a service
• Set the VAT treatment of an item
• Track stock and enter opening stock for an item
• Give items barcodes and print shelf labels
• Import items from Excel or CSV
• Create an item group
• Create a composite item (bill of materials)
• Record a production order
• Adjust stock quantity (write-off, damage or stock count)
• Revalue stock (change its value, not its quantity)
• Add a stock location (store or warehouse)
• Transfer stock between locations
• Track batches and expiry dates
• How MAJA costs your stock (FIFO)

VAT

• Set your VAT registration, TRN and filing period
• Calculate your VAT return (FTA Form 201)
• Mark a VAT return as filed and pay the FTA
• Unfile a VAT return to correct it
• Record a VAT refund received from the FTA
• Download the FTA Audit File (FAF)
• Print the VAT Working Report (return with annexures)
• How MAJA splits Box 1 by emirate
• Reverse charge on imports and services from abroad
• Calculate and provide UAE corporate tax

Accountant

• Add an account to the chart of accounts
• Post a manual journal entry
• Register a fixed asset
• Run depreciation
• Sell or dispose of a fixed asset
• Record a bank loan (borrowing)
• Post a loan instalment or accrue loan interest
• Read the Books Health check
• Close or reopen an accounting month
• View the audit trail

Reports

• Open a report and change its period
• Export a report to PDF or Excel (CSV)
• View the profit and loss statement
• View the balance sheet
• View the trial balance and general ledger
• See receivables and payables ageing
• Send a customer or vendor statement of account
• Stock reports — on hand, movement, slow-moving and reorder

Settings

• Set your company name, TRN, address, emirate and logo
• Invite a user and give them a role
• Change a member's role or disable a member
• Create a custom role
• Set invoice terms, payment days and the PDF template
• Change the colour theme
• Set the financial year, currency and fixed-asset preferences
• View or update tax rates and thresholds (compliance rules)
• Change your name, phone, e-mail or password
• Turn on two-step sign-in
• Sign out of every device

Assistant

• Ask MAJA's assistant a question about your books
• Run the daily books check with the assistant