Record an expense paid on the spot

Steps

1. Open MAJA Books and click Purchase in the left menu, then Expenses.
2. Click New Expense. The form Record Expense opens.
3. Enter the Amount (AED) and the Date.
4. Choose the Category: Rent, Utilities, Office Supplies, Travel, Marketing, Professional Fees, Repairs & Maintenance or Other.
5. Under VAT, choose the rate (Standard 5%, Zero rated 0%, Exempt or Out of scope) and whether the amount is VAT Inclusive or VAT Exclusive. The preview shows the split.
6. Tick Input VAT is BLOCKED — it cannot be recovered, so it becomes cost only if the VAT cannot be reclaimed.
7. Choose Paid Through — the bank or cash account the money came from.
8. Choose the Vendor / Supplier *.
9. Add a Description and the Supplier Invoice No., and attach the receipt (on a phone, Take a photo of the receipt).
10. Click Save Expense.

What MAJA does for you

• MAJA numbers the expense (EXP-) and posts Dr the expense account for the category, Dr Input VAT / Cr the paid-through account.
• If you leave Paid Through empty, MAJA uses your default cash account.
• The expense appears in the Expenses list and in Bank & Cash → Recent Transactions.

Good to know

• Every expense must have a vendor: Select a vendor — every payment must be made to a vendor. Salaries are paid through Payroll.
• The supplier invoice number is checked per vendor; entering the same one twice is refused as a duplicate.
• For a supplier you will pay later, record a Bill instead.
• A saved expense is corrected with Edit or cancelled with Void from its page — the record and number stay, and a reversal journal posts today.