Create a delivery challan and convert it to an invoice

Steps

1. Open MAJA Books and click Sales in the left menu, then Delivery Challans.
2. Click New Delivery Challan.
3. Choose the Customer; leave Challan # as shown.
4. Set the Date and the Challan Type: Supply of Goods, Job Work, On Approval or Sales Return.
5. Optionally choose the order in Against Sales Order (only this customer's open orders are listed).
6. Under Dispatch Details, fill Vehicle Number, Driver Name, Transporter, Dispatched From and Dispatched To as needed.
7. Under Items Dispatched, enter Description, Qty and Unit for each item. Click Add Line for more.
8. Tick Show rate & value (internal reference only — not a tax document) if you want rates and a reference total on the challan.
9. Optionally fill Received By, Notes and Attachments.
10. Click Save & Mark Dispatched, or Save Draft.

Convert the challan to an invoice

1. Open the challan from the list.
2. Click ··· and choose Convert to Invoice.
3. MAJA opens a new invoice pre-filled with the customer, today's date, the challan lines and a note From DC-….
4. Pick the income Account and VAT% on each line, check the place of supply, and click Save & Send.

What MAJA does for you

• A delivery challan is not a tax document: saving it posts no journal and does not move stock.
• When the pre-filled invoice saves, the challan is marked Invoiced. If you cancel the invoice, the challan stays as it was.

Good to know

• Stock leaves inventory when the invoice is saved, not when the challan is dispatched.
• A challan that is already invoiced cannot be converted again.
• Use PDF/Print on the challan to print it for the driver.