Post a manual journal entry

Steps

1. Click Accountant in the left menu, then Journal Entries.
2. Click New Journal Entry at the top of the page.
3. Set the Date. The Journal # is filled for you.
4. Optionally enter a Reference #.
5. If the entry should reverse itself later (an accrual, for example), set Reverse on (optional).
6. Type the Notes / Description.
7. On each line, search the Account by code or name, add a line Description if you like, and enter a Debit or a Credit.
8. Use Contact to name a customer or vendor on a line, and Bank Tag on any line that hits a bank or cash account.
9. Click Add line for more lines.
10. When the pill shows Balanced ✓, click Post Entry. To keep working later, click Save as Draft.

What MAJA does for you

• Posts the entry to the ledger. With a Reverse on date, MAJA also posts the opposite entry on that date.
• Tags a cash line to its bank account automatically when only one bank or cash account uses that ledger code.
• A draft stays out of the ledger until you post it from the list.

Good to know

• MAJA refuses an entry with no description, fewer than two lines, a line with both a debit and a credit, an amount without a matching account, or debits that do not equal credits.
• A date inside a closed month is refused: Journal blocked: … (Save as Draft keeps your work.)
• A cash line without a Bank Tag still posts to the ledger but does not show in Bank & Cash or the balance sheet cash rows. MAJA asks before posting it.
• Editing a posted manual journal reverses the old entry at its own date and posts the new one; nothing is deleted.
• Journals created by invoices, bills and other documents cannot be edited here — edit the document instead.