Help centre › MAJA Payroll › Payroll

Edit or delete a saved payroll record

Quick answerIn MAJA Payroll go to Payroll → Payroll history, open the record's menu and click Edit (change the boxes and click Update payroll) or Delete; a record already posted to MAJA Books needs the accountant's approval first, and a record already paid cannot be edited.
Where: MAJA Payroll → Payroll → Payroll historyWho: The owner, an admin, or a role allowed to see payroll; the accountant approves changes to posted records

Steps — edit

  1. Under Payroll, click Payroll history.
  2. Open the record's menu (⋮) and click Edit.
  3. Change absent days, short hours, overtime, allowances, deductions, loan deduction or sick days.
  4. Click Update payroll.

Steps — delete

  1. In Payroll history, open the record's menu and click Delete, or tick several records and click Delete selected.
  2. Click Yes, go ahead.

What MAJA does for you

  • An edit is re-priced on the basic stored in the record, never today's salary.
  • If the record was posted to MAJA Books, MAJA asks the accountant to approve (a message in the 🔔 bell). Once approved, try again: the old journal is reversed, the record is saved and posted again.
  • Deleting a posted record (after approval) also gives back any loan recovery it made.
  • Records with zero pay are listed under Needs review; an unposted one can be removed with Delete & run again.

Good to know

  • A record in a locked month cannot be edited or deleted: the owner, an admin or the accountant unlocks the month with a reason first (Payroll history → Month lock), and locks it again after.
  • A record in a locked month cannot be edited or deleted: the owner, an admin or the accountant unlocks the month with a reason first (Payroll history → Month lock), and locks it again after. A record cannot be moved to another month — delete it and run that month instead.
  • A record marked PAID by MAJA Books cannot be edited here; the payment must be reversed in MAJA Books first.
  • The server refuses a delete your role is not allowed to make.

Related guides

Run payroll for one employeePost payroll to MAJA BooksView, print or download a payslip
People also ask
  • How do I correct a payroll after saving it in MAJA Payroll?
  • How do I delete a payroll record in MAJA?
  • Why does MAJA ask for accountant approval to edit payroll?
  • How do I re-run payroll for a month in MAJA?
Still stuck? In the app, tap the ? button at the top and choose Chat with MAJA support — the screen you are on goes with your message and the reply comes to the same place (within one working day). Or write to support@majabooks.com, or ask MAJA's assistant (the round button at the bottom right of MAJA Books).