Process a final settlement (end of service)

Steps

1. Under HR, click Final settlement.
2. Choose the Employee and the Reason for leaving.
3. Choose the Notice: Notice served — no compensation, Notice NOT served — compensation due (Art. 43(3)) (then enter Notice days SERVED (worked)), or Left without notice — Art. 45 lawful (no compensation).
4. Enter the Last working date and check the Basic salary (AED/month).
5. Check Unused AL days and the AL encashment basis.
6. If you deduct anything, enter Other deductions (AED), the deduction reason, and whether it is a company recovery or owed to a third party.
7. Click Calculate settlement and review the breakdown.
8. Click Process & archive, then Yes, go ahead.
9. Click the Settlement history tab and click the book icon on the row to post it to MAJA Books.
10. In MAJA Books, click Payroll, then Settlements, set the pay date and bank, and click Pay.

What MAJA does for you

• Salary: unpaid days since the last payroll at the full wage (basic + allowances) ÷ 30; if the exit falls inside a month already paid, the overpaid days come back as a negative line.
• Unused leave and gratuity are on basic; unserved notice is deducted at the full wage for the missing days of the contract's notice period.
• Any loan balance is deducted.
• Processing sets the employee to Inactive, closes the active contract and works out the visa cost not yet written off; the accountant books it in MAJA Books → Payroll → Visa Fees with Exit write-off.
• Posting books the settlement as a payable (using the EOS provision first) and clears the loan; a negative total becomes an amount recoverable from the employee, collected like a loan.

Good to know

• One settlement per employee; delete the wrong one in Settlement history first.
• A deduction without a written reason is refused.
• UAE and GCC nationals get no gratuity (pension replaces it).
• Use CSV or Save as PDF on the result, or the PDF/CSV buttons in Settlement history.
• Deleting a posted settlement needs the accountant's approval.