Help centre › MAJA Payroll › Employee

Pay out (encash) unused annual leave

Quick answerIn MAJA Payroll, record leave paid out during employment in Employee → Leave tracker → Record leave with the type AL paid out (employee worked); at exit, HR → Final settlement fills Unused AL days from the balance and pays them on the basic salary (or the full package, if you choose it).
Where: MAJA Payroll → Employee → Leave tracker, and HR → Final settlementWho: The owner, an admin, or a role allowed to see payroll

Steps — leave paid out while the employee keeps working

  1. Under Employee, click Leave tracker, then Record leave.
  2. Choose the employee and the Leave type AL paid out (employee worked).
  3. Enter the dates covering the number of days paid out, and click Record.
  4. Click Approve on its row, then run the month's payroll: the amount is added by itself as the line Annual leave paid out (N days).

Steps — leave paid at the end of service

  1. Under HR, click Final settlement.
  2. Choose the Employee and the Last working date.
  3. Check Unused AL days — it is filled from the balance as of the last working day.
  4. In the AL encashment wage basis box, keep Basic salary — Art. 29(9) law default or choose Full package (basic + allowances).
  5. Click Calculate settlement and continue as in Process a final settlement.

What MAJA does for you

  • "AL paid out" days reduce the leave balance like annual leave taken, and the month's run adds days × basic ÷ 30 as a named allowance line (Cabinet Resolution 1/2022 Art. 19: the basic wage).
  • In the settlement, unused days × the daily rate (basic ÷ 30, or full package ÷ 30) appear as a separate line; your basis choice is remembered for the company.
  • The Gratuity calculator also fills Unused AL days from the balance.

Good to know

  • The amount lands in Other allowances on the run with its own line on the payslip; change the box if the company pays more.
  • Annual leave paid out cannot exceed the balance; MAJA refuses it.

Related guides

Record leave and check the annual leave balanceProcess a final settlement (end of service)Calculate end-of-service gratuity
People also ask
  • How do I encash annual leave in MAJA Payroll?
  • How is unused leave paid at end of service in MAJA?
  • Is leave encashment on basic or gross salary in MAJA Payroll?
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