Help centre › MAJA Books › Purchases

Record a supplier bill (including reverse charge)

Quick answerIn MAJA Books go to Purchase → Bills → New Bill, choose the vendor, enter the supplier's invoice number, the bill date and payment terms, add the lines with their account and VAT rate, tick reverse charge for a foreign supplier who charged no VAT, and click Save & Open — MAJA posts the payable, the input VAT and any stock received.
Where: MAJA Books → Purchase → Bills → New BillWho: Any user whose role allows creating bills

Before you start

  • The vendor must exist (Purchase → Vendors).
  • Goods bought from outside the UAE belong in an Import Order, not a bill.

Steps

  1. Open MAJA Books and click Purchase in the left menu, then Bills.
  2. Click New Bill.
  3. Choose the Vendor. A hint under it tells you how MAJA will treat VAT for this vendor.
  4. Leave Bill # as shown (your own internal number).
  5. Check Place of Supply.
  6. Enter Supplier Invoice No. — the vendor's own invoice number. Optionally fill Order Number, Reference # and Permit #.
  7. Set the Bill Date, choose Payment Terms (Due on Receipt, Net 15, Net 30, Net 45, Net 60 or Custom) and check the Due Date. If you have more than one stock location, choose Receive into.
  8. Set Item Tax Preference and Discount Type.
  9. Add the lines: Description (search your items), Account, Qty, Rate, VAT%. Click Add Line for more.
  10. Tick This transaction is subject to reverse charge if the supplier is outside the UAE and charged no UAE VAT (set the line VAT to 0%).
  11. Tick Input VAT is BLOCKED — it cannot be recovered, so it becomes cost only if the VAT on this bill cannot be reclaimed.
  12. Add Notes and attach the supplier's invoice under Attachments (on a phone, Take a photo of the bill).
  13. Click Save & Open, or Save Draft.

What MAJA does for you

  • MAJA posts Dr the line accounts and Dr Input VAT / Cr Accounts Payable. Stock lines create FIFO layers at the bill cost.
  • With reverse charge, the supplier is paid the net amount and MAJA self-accounts the VAT: Dr Input VAT / Cr Output VAT. Both appear on the return and cancel; no cash moves.
  • With blocked VAT, the VAT is added to the cost on the line account instead of Input VAT.
  • The bill opens with Record Payment, Apply Advance and Apply Debits actions.

Good to know

  • Every line needs an Account; otherwise MAJA says Please select an account for each line item.
  • The same supplier invoice number cannot be entered twice for one vendor: MAJA refuses with DUPLICATE SUPPLIER INVOICE.
  • A reverse-charge bill that still carries VAT on its lines is refused — a supplier outside the UAE cannot charge UAE VAT.
  • If the company is not VAT-registered on the bill date, reverse charge is not offered and VAT is cost.
  • Blocked VAT cannot be used on a bill that carries tracked stock.
  • A foreign vendor with no VAT and no reverse-charge tick shows a warning: goods belong in an Import Order; a service needs the reverse-charge tick.
  • A posted bill is voided, never deleted (··· → Void). Only a draft can be deleted.

Related guides

Pay a supplier billAdd a vendor (supplier)Issue a local purchase order (LPO) and convert it to a billCreate an import order and receive the goods (GRN)
People also ask
  • How do I enter a supplier invoice in MAJA Books?
  • How do I record a bill from a vendor in MAJA?
  • How do I record reverse charge VAT on an imported service in MAJA Books?
  • What does Input VAT is BLOCKED mean on a bill in MAJA?
Still stuck? In the app, tap the ? button at the top and choose Chat with MAJA support — the screen you are on goes with your message and the reply comes to the same place (within one working day). Or write to support@majabooks.com, or ask MAJA's assistant (the round button at the bottom right of MAJA Books).