Help centre › MAJA Payroll › Employee

Add an employee

Quick answerIn MAJA Payroll go to Employee → Employees → Add employee, fill Basic info (first name and date of joining are required; the Employee ID is the attendance machine's user number and is given on save if left empty), Work details and Finance & WPS, then click Save employee.
Where: MAJA Payroll → Employee → Employees → Add employeeWho: The owner, an admin, or a role allowed to see payroll

Before you start

  • At least one department and one shift must exist in Settings.

Steps

  1. Under Employee, click Employees.
  2. Click Add employee.
  3. On Basic info, leave Employee ID empty to get the next number (shown in the box), or type the person's user number on your attendance machine.
  4. Enter First name and Date of joining. Add Last name, Phone, Email, Passport No., Nationality (country) and Blood group if you have them.
  5. Optionally add a Photo, Emergency contact name and Emergency contact phone (used on the ID card).
  6. Choose Department, Role / Job title and Status.
  7. Choose the Pension category: Expatriate — gratuity, UAE National (Emirati) — pension, or GCC National — pension. For a national, also choose the fund and law (see Set up pension).
  8. On Work details, check Hours/day, Day off and Shift (the daily rate is the wage ÷ 30 by law, so there is no working-days box).
  9. On Finance & WPS, enter the Basic salary (AED/month) as a starting figure, the WPS IBAN / Bank account, the Labour card no. (MOL person ID, 14 digits) and the Bank routing code (9 digits).
  10. Click Save employee.

What MAJA does for you

  • An empty Employee ID is numbered by the server, so two people adding at once never get the same number. The toast shows the number given.
  • The attendance machine and .dat files match punches to employees by this Employee ID.
  • The leave balance is worked out from the date of joining (shown on Finance & WPS).
  • Anything still missing (contract, WPS details, passport, photo) is shown as an "incomplete" badge — it never blocks the save.

Good to know

  • Required to save: first name, date of joining, status, department, shift, day off and hours a day of at least 1.
  • The Employee ID must be a plain number (1, 2, 3 …) with no zero in front, and each number is used once. It cannot be removed later, only changed.
  • A labour card must be 14 digits, a routing code 9 digits and an IBAN AE + 21 digits — or left empty. Without them the employee is held out of the WPS bank file.
  • Once the employee has an active contract, the salary box shows the contract's figure and is read-only — change it in Contracts.
  • An employee with any history (attendance, payroll, contracts, loans, settlements or leave) cannot be deleted; change their status instead.

Related guides

Create or renew an employment contractImport employees from a CSV fileSet up pension for UAE and GCC nationals (GPSSA / ADPF)Connect an attendance (biometric) machine
People also ask
  • How do I add a new employee in MAJA Payroll?
  • What is the Employee ID in MAJA Payroll?
  • Which fields are required to add an employee in MAJA?
  • Why can't I save an employee in MAJA Payroll?
Still stuck? In the app, tap the ? button at the top and choose Chat with MAJA support — the screen you are on goes with your message and the reply comes to the same place (within one working day). Or write to support@majabooks.com, or ask MAJA's assistant (the round button at the bottom right of MAJA Books).