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Run the end-of-service (gratuity) provision

Quick answerIn MAJA Books go to Payroll → EOS Provision and click Run provision; MAJA works out each expatriate employee's gratuity entitlement to the current month-end, subtracts what is already provided and posts one journal for the difference (Dr gratuity expense / Cr 2210 Employee End of Service Gratuity).
Where: MAJA Books → Payroll → EOS ProvisionWho: A role allowed to use MAJA Books → Payroll

Steps

  1. Open MAJA Books and click Payroll in the left menu.
  2. Click EOS Provision.
  3. Check the table: basic, joining date, service, entitlement to date, already provided and the delta due for each employee.
  4. Click Run provision and confirm.
  5. Repeat once a month.

What MAJA does for you

  • Entitlement uses the current basic: 21 days a year for the first five years, 30 days a year after, daily rate basic ÷ 30, capped at 24 months' basic.
  • The first run books the catch-up from joining; later runs post only the change. Skipping a month is caught up by the next run.
  • A negative change (for example after a pay cut) releases provision.
  • At final settlement the provision is used first; only the shortfall goes to gratuity expense, and any excess is released.

Good to know

  • UAE and GCC nationals are skipped — pension replaces gratuity.
  • When nothing is due, MAJA says "Provision is exactly at entitlement — nothing due."
  • A month-end inside a locked period is refused.

Related guides

Process a final settlement (end of service)Calculate end-of-service gratuityPost payroll to MAJA Books
People also ask
  • How do I book the gratuity provision in MAJA Books?
  • How does MAJA account for end-of-service benefits?
  • What is the EOS Provision tab in MAJA Books?
Still stuck? In the app, tap the ? button at the top and choose Chat with MAJA support — the screen you are on goes with your message and the reply comes to the same place (within one working day). Or write to support@majabooks.com, or ask MAJA's assistant (the round button at the bottom right of MAJA Books).