Record leave and check the annual leave balance

Steps

1. Under Employee, click Leave tracker.
2. Click Record leave.
3. Choose the Employee.
4. Choose the Leave type: Annual leave, AL paid out (employee worked), Sick — full pay, Sick — half pay, Sick — unpaid, Public holiday, Unpaid leave, Maternity or Paternity.
5. Enter the From date and To date.
6. Check the Payroll month (for records).
7. Choose who it was Approved by.
8. Click Record — the leave is saved as Pending.
9. On its row click Approve (or the ✕ to reject it with a note).

What MAJA does for you

• The days are counted from the dates, both days included.
• Annual leave is checked against the balance; days already pending approval are held too. If there are not enough days you see "Only N AL day(s) free" and nothing is saved.
• The balance is: nothing before 6 months of service, 2 days a month from month 6 to 12, then the company's days a year (Settings → Annual leave days/year, 30 at the least), less unpaid leave, annual leave taken or booked, and leave paid out.
• Only an approved leave counts — in the balance and on the payroll run. A pending one is shown as pending.
• On the payroll run, annual leave, maternity and paternity days are paid; sick days go into the full-pay, half-pay or unpaid boxes; unpaid leave is deducted.

Good to know

• Approval is a second step by anyone who runs payroll: record, then Approve. A rejected leave keeps its days in the balance and shows the note.
• To cancel a record, click the void icon on its row; Restore brings it back as pending, to be approved again. Voided leave does not count anywhere.
• The edit icon changes the employee, type, dates, month or approver; the days follow the dates. Changing an approved leave sends it back to Pending.
• AL Balance override on the employee form is the balance on the day you type it; only leave taken or paid out after that day comes off it.